Land Records and Records Management

The Mills County Recorder’s office maintains and records official records of documents affecting title to property and miscellaneous documents. These records date back to 1838.

Most recorded documents are public record and can be viewed in-office.

  • Deeds
  • Contracts
  • Mortgages
  • Assignments, Releases
  • Federal and State Tax Liens
  • Affidavits
  • Plats & Surveys
  • Section Corner Certificates
  • Military Service Records
  • Easements
  • Condemnations
  • Trade Names
  • Leases
  • 28E & Drainage Agreements
  • Bills of Sale
  • Articles of Incorporation
  • Financing Statements
  • Other Numerous Documents

The Iowa County Association of Recorders has a statewide website, titled Iowa County Land Record Information System or CLRIS. This website has indexing and images of recorded documents available for viewing. The website is found at www.iowalandrecords.org. Businesses and individuals need to register as a public user before using the website.

The statewide Iowa County Land Record Information System (CLRIS) has the capability of accepting e-submission filings. These real estate documents are submitted over the Internet for official recording in a county in Iowa. Attorneys, real estate agents, closing agents and other authorized parties can submit documents to a website for recording.

 

Recording Information & Fees

Mills County Recorder/Registrar charges the following amounts for services listed.

*** Separate checks are needed for recording fees and real estate transfer tax.

*** Send a self-addressed stamped return envelope with all filings.

*** Most documents are returned in 1-2 days.

Mail to and make checks payable to:

  • Mills County Recorder
  • 418 Sharp Street
  • Glenwood, Iowa 51534

Copy Fees:

  • Copies: $1.00 per page
  • Certified Copies: $5.00 certification fee, plus $1.00 per page copy fee

RECORDING FEES (Effective from July 1, 2011)

  • $7.00 for 1st page, plus $5.00 for each additional page
  • EXCEPT FOR THE FOLLOWING
  • Plats of survey: $7.00 for 1st page, plus $5.00 for each additional page
  • Documents that convey property: $7.00 for 1st page, plus $5.00 for each additional page, PLUS Auditor transfer fee of $5.00 for each township section or city block
 

Document Formatting Standards

Documents signed on or after July 1, 2005, must meet the Document Formatting Standards pursuant to Iowa Code Chapter 331.606B. A $10.00 non-standard fee will be charged for all documents that do not conform to the requirements.

Requirements listed below:

  • Pages must be printed on one side only and cannot be permanently bound or in a continuous form
  • Preprinted text must be at least eight point and no more than 20 characters per inch
  • All other text must be at least ten point and no more than sixteen characters per inch
  • Document must be legible and reproducible
  • Document must be on white paper not less than twenty pound weight with no visible watermarks
  • Document must be letter or legal size paper, no larger
  • Document shall not have any attachment stapled, taped or otherwise affixed to any page
  • Signatures must be in dark black or dark blue ink and corresponding names shall be typed, printed or stamped below signatures
  • Margins shall be a minimum of ¾ of one inch
  • Embossed or inked stamps shall not cover or interfere with any part of the document
  • First page must have top margin of three inches of vertical space from left to right reserved for the recorder’s use
  • Each document shall have the following information on the first page below the 3-inch margin:
    1. The name, address, and phone number of the business and individual who prepared the document
    2. A return name and complete address
    3. The name and address of the taxpayer for any document of transfer
    4. The title of the document
    5. The names of all grantors and grantees
    6. The legal description and parcel identification number, if required

* If insufficient space exists on the first page for all of the information previously described (above in 1-6), please reference on the first page, the page number where the information is located. Example: Legal Description - see page 5.

When Referencing a Related Document:

If filed before January 1, 1997 please use a Book and Page (Example: Book 247 Page 34).

If filed after January 1, 1997 please use a File Number (Example: #97-246).

Forms:

 

Iowa Real Estate Transfer Tax Calculator

Click here for the Real Estate Transfer Tax Calculator provided by Iowa Land Records

You may calculate real estate transfer tax by entering the total amount paid for the property. This calculation is based on $1.60 per thousand and the first $500 is exempt.

Forms: